Privacy policy
Last updated October 29, 2026
AllSquare ("we", "us") helps youth sports team managers and clubs budget trips, track what families have paid, and reconcile expenses. This policy explains what information we collect, how we use it, and the choices you have. It applies to https://theroadmanager.com and the app available there.
Who we are
AllSquare is operated by Joseph Rajewski in Colorado, USA. Questions or requests about your information can be sent to [email protected].
Information we collect
Account information. When you sign up we collect your name, email address and password (stored only as a secure hash). If you sign up as a team manager or league administrator, we also collect your team or league name, the number of teams and your role.
Information you add to the app. Team managers, coaches and league staff enter information to plan trips, including:
- Roster names of players, chaperones and coaches, and parent or guardian names, email addresses and phone numbers.
- Trip details such as destinations, dates, hotels, room assignments and which items each person is or isn't taking part in.
- Budgets, payment plans and records of payments families have made (amount, date, method and an optional reference). We do not collect card or bank account numbers, and the app does not process payments.
- Expense receipts, including photos or PDFs you upload, and who paid and was reimbursed.
Founding-club interest form. If you ask about our founding-club offer, we collect the club name, your name, role, email, phone, location, number of traveling teams and any notes you include.
Usage information. We use Google Analytics to understand how the site is used. It collects information such as pages visited, approximate location, device and browser type, and referring site, using cookies. See "Cookies and analytics" below.
Technical information. Our servers record standard information such as IP addresses, timestamps and error logs to keep the service running and secure.
Children's information
AllSquare is intended for adults who manage youth teams. Children do not create accounts, and we do not knowingly collect information directly from children under 13. Team managers may enter a player's name and their parent or guardian's contact information on a roster. We process that information only to provide the service to the team or club, and we never use it for marketing. A parent or guardian can ask the team manager, or contact us, to review, correct or delete their child's information.
How we use information
- To provide the app: calculating trip budgets and shares, payment schedules, balances, reimbursements and settlements.
- To run accounts: signing you in, verifying your email, reviewing and approving new accounts, and team and league invitations.
- To send service emails, such as verification, password resets, invitations and account approval notices.
- To respond to founding-club and support inquiries.
- To understand and improve how the site is used, and to keep it secure.
We do not sell your information, and we do not use the information you enter about players or families for advertising.
Who can see your information
Information entered for a team is visible only to people you give access to that team, such as invited coaches and team staff, and to staff of the league or club the team belongs to. Each account's data is kept separate from every other account's. Parents and players do not have logins and cannot see other families' information.
Service providers
We share information only with providers that help us run the service:
- Hosting and email: our website, database, uploaded receipts and outgoing email are hosted by Namecheap.
- Analytics: Google Analytics, provided by Google. Google's use of this data is described in its privacy policy at policies.google.com/privacy.
We may also disclose information if required by law, or to protect the rights, safety and security of our users or the service.
Cookies and analytics
We use essential cookies to keep you signed in and to protect forms against forgery. Google Analytics sets its own cookies to count visits and understand usage. You can block or delete cookies in your browser settings, or opt out of Google Analytics with Google's browser add-on at tools.google.com/dlpage/gaoptout. The app works without analytics cookies.
How long we keep information
We keep account and team information while the account is active. Team managers can remove players and trips and delete payments and receipts at any time; removed players and trips are hidden but kept so past trips' records stay accurate. You can delete your own account under Settings, or ask us to delete your account and the team information only you control, and we will do so within 30 days, except where we need to keep records for legal or security reasons. Copies may remain in our hosting provider's backups for a limited time before they are overwritten.
Security
We protect information with encrypted connections (HTTPS), hashed passwords, optional two-factor authentication and passkeys, access controls that keep each account's data separate, and manual review of new accounts. No system is perfectly secure, so please use a strong, unique password.
Your choices and rights
- View and update your profile at any time under Settings.
- Ask us for a copy of your information, or to correct or delete it, by emailing [email protected].
- Opt out of analytics as described above.
We will respond within 30 days. Depending on where you live, you may have additional rights under local law, and we will honor requests made under those laws.
Changes to this policy
If we make material changes, we will update the date above and, where appropriate, let account holders know by email or in the app.
Contact
Email [email protected] with any questions about this policy or your information.